Grays Harbor College

Index to Policies and Procedures
    

 

 

Section 100 - Board Policies

     

Policy

Procedure

 

101

 

The Legal Authority of the Board of Trustees and its Operating Principles

  101.01 Procedure for the approval of Board Policies and Administrative Procedures

102

 

Meetings of the Board of Trustees

103

 

Ethical Standards and Conflicts of Interest

104

 

Code of Ethics for the Board of Trustees

105

 

Executive Administrator for the Board

106  

Vision, Mission, Values, and Desired Student Abilities

 

 

Section 200 - Operational Policies - Administration

     

Policy

Procedure

 

200

 

Executive Administrator for Personnel

 

201.XX*

Administrative-Exempt Duties

203

 

Definition of an Administrator

204

 

Advertisements, Announcements, Speakers, Printed Material

 

204.01

News Stories and Publicity

205

 

Academic Freedom

207

 

Fund Raising in the Name of Grays Harbor College

208

 

Public Records


*Administrative Procedures 201.01 - 201.xx are kept on file in the Human Resources Office. Both electronic and hard copies are available.

 

 

Section 300 - Operational Policies - Instruction

     

Policy

Procedure

 

301

 

Degrees and Graduation Requirements

302

 

Instruction, Instructional Council and Executive Administrator

 

302.02

Class Scheduling

 

302.04

Textbook Selection

 

302.05

Hours, Faculty, Office, and Instructional

 

302.06

Grading

 

302.07

Private Lessons for Music Majors

 

302.08

Credit Overload, Student

 

302.09

Field Trips, Faculty

303

 

Continuing Education

306

 

Ungraded Courses

308

 

Library Collection Development  & Intellectual Freedom

 

308.02

Challenges to Collection Development Decisions

310

 

Use of Human Subjects

312

 

Accreditation of Instructional Programs and Services

314

 

Copyright

 

314.01

Copyright Procedures

315

 

Program Closure-"Teach Out"

316

 

Advanced Placement credit

317
  Transfer Rights and Responsibilities
318
  Reciprocity
319
  Credit for Prior Learning
 
319.01
Credit for Prior Learning
320
  Placement Reciprocity
 
320.01
Placement Reciprocity Procedures
321
  Credit Hour Policy

 

 

 

 

Section 400 - Operational Policies - Student Services/Activities

     

Policy

Procedure

 

401

 

Admissions Policy

 

401.01

Minimum Standards for Admission to a Community College

402

 

Student Involvement in Governance

 

402.01

Parking Regulations, Student

 

402.02

Club Advisors

 

402.03

Security at College Functions

 

402.04

Student Services Council

  402.05 Invited Club Guests

403

 

Student Education Records

 

403.01

Student Records

404

 

Student Services

405

 

Scholastic Standards

 
405.01
Scholastic Standards

406

 

Title IX - Sexual Harassment and Non-Discrimination

  406.01 Title IX Non-Discrimination Harassment Procedure

407

 

Student Rights and Responsibilities

 

407.01

Notification of Convicted Sexual Offender

 

407.02

Class Attendance

 

407.03

File-Sharing; Technology-Related HEOA Compliance Plan

408

 

Campus Speakers

409

 

Budgeting for Student Activities

 

409.01

Financial Procedure for the Associated Students of Grays Harbor College

 

409.02

Student Activities, Budgeting for Student Programs

 

409.03

Financial Awards for Student Activities

410

 

Standards of Progress for Financial Aid Recipients

 

410.01

Standards of Satisfactory Academic Progress for Financial Aid Recipients

411

 

Alcohol/Substance Abuse Prevention Program

412

 

Hazing

413

 

Student Residency Status and Non-Resident tuition Waivers

414

 

Basic Skills Tuition Waiver

415

 

Reasonable Accommodations for Students

 

415.01

Reasonable Accommodations for Students

 

415.02

Service Animals on Campus

 

415.03

Protocol for Students with a Documented Medical Condition

 

 

Section 500 - Operational Policies - Business and Non-Instructional

     

Policy

Procedure

 

501

 

Business Functions, Delegation of Authority

 

501.01

Refunds, Student Tuition and Fees

  501.03 Exceptional Faculty Awards - Award Amount

502

 

Travel

 

502.01

Travel Guidelines

 

502.02

Travel Reimbursement

 

502.04

Transportation Reimbursement for Prospective Employees

 

502.05

Vehicles, Driver Requirements

503

 

Accounting and Budgeting

504

 

Cash Control

      

504.01

Cash Management

 

504.02

Payment by Personal Check

 

504.03

Accounts Receivable Procedures

506

 

Property Management

 

506.01

Keys, Building

 

506.02

Equipment Control

 

506.04

Faculty Liability

 

506.05

Maintenance and Repair

 

506.06

Room Assignment and Scheduling

 

506.08

Lost or Found Property

 

506.10

Property, Personal, on Campus

507

 

Purchasing

508
  Services, Student, Employee, Citizen
 

508.02

Emergency Medical Instructions

 

508.05

Custodial or Equipment Services

 

508.06

Parking, All Employees

 

508.07

Telephone Service

509

 

Vending on Campus

510

 

Research and Service Grants

511

 

Accounts Receivable

512

 

Business Enterprise Rental Rates,

513

 

Institutional Unemployment Compensation Rate

514

 

Fee Waivers, Senior Citizens

516

 

Use of Facilities and Services

 

516.01

Requirements for use of College Facilities

 

516.02

Visitors, Children, Animals

 

516.03

Rules for Use of Campus as Public Forum

517

 

Withholding Services for Outstanding Debts

518

 

Sales of Goods and Services

519

 

Safety on Campus

 

519.01

Fire/Evacuation Drills

 

519.02

Safety Committee

 

519.03

Hazard Communication Program, All Employees

520

 

Coffee and Light Refreshment Policy

521
  Acceptable Use of Electronic Resources
522
  Textbook Sales
523
  Donations of Works of Art to the College
524
  Reporting of Loss or Suspected Loss of College Resources

525

 

Management and Disposal of Hazardous Wastes

 

525.01

Hazardous Waste and Materials Information and Training

 

525.02

Spill Response

 

525.03

Hazardous Waste Disposal

 

 

 

 

Section 600 - Operational Policies - Faculty and All Personnel

     

Policy

Procedure

 

601

 

Sabbatical Leave and Leave of Absence Policy, Exempt Employees

603

 

Complaint Procedure - Non Represented Classified Staff and Administrative Exempt Employees

607

 

Anti-Nepotism Policy, All Employees

608

 

Maternity Leave Policy, All Employees

609

 

Preparation of Academic Calendar

610

 

Persons of Disability

 

610.01

Reasonable Accommodation, All Employees

611

 

Annual (vacation) Leave, Exempt Employees

613

 

Personnel, All Employees:  Qualifications, Employment, Evaluations

 

613.08

Selection of Faculty, Administrative Personnel, and Other Exempt

 

613.09

State Employee Misconduct, Reporting (Whistleblower), All Employees

 

613.10

Service of Court Documents to College Employees

617

 

Personnel Records, Faculty and Other Exempt

  617.01 Background Checks, All Staff

618

 

Professional Organizations, Faculty and Other Exempt

 

618.01

Professional Organizations, Faculty and Exempt Personnel

621

 

Tuition and Fee Waivers For All Employees, Full-Time

622

 

Granting of Sick Leave, Attendance Incentive Program, and Retirement or Death Sick Leave Payoff - Faculty

 

622.02

Leave - Annual, Sickness or Bereavement, Faculty and Exempt Employees

 

622.03

Employee Separation

 

622.05

Family and Medical Leave, Exempt Administrators and Faculty

 

622.06

Suspended Operations - Faculty, Exempt Staff and Non Represented Classified Staff

625

 

Anti-Discrimination and Sexual Harassment, All Employees

627

 

Leave, Civil, and Military, All Employees

628

 

Emeritus Status for Faculty and Administrators

629

 

Personal Leave Day for Administrative/Exempt Employees

630

 

Substance Abuse, All Employees

631

 

Smoking Policy

632

 

Acquired Immune Deficiency Syndrome (AIDS)

 

632.01

Acquired Immune Deficiency Syndrome (AIDS)

633

 

Shared Leave

 

633.01

Shared Leave program

636

 

Domestic Violence and the Workplace

 

636.01

Domestic Violence in the Workplace

650   VEBA CTC

650.01

Procedure for Pre-Retirement and Post-Retirement

651

 

Employee Campus Weapons

652
  Exempt and Faculty Retiree Re-Employment
653
  Recruiting and Hiring
  653.01

Procedure for Recruiting and Hiring

  653.02

Probationary and Trial Service Periods

654
  Tuition and Fee Waiver for Non GHC Classified State Employees
655
 

Code of Ethics-All GHC Staff

 

 

SECTION 700 - Operational Policies - CLASSIFIED PERSONNEL

     

Policy

Procedure

 

700

 

Policies-Non Represented Classified Staff

 
700.02
Reduction in Force, Non Represented Classified Staff
 
700.03
Salary Determination, Non Represented Classified Staff

701

 

Classified Staff Development and Training

 

70l.01

Classified Staff Development and Training

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