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Policy 417: Title 38 USC § 3679(e) Compliance Policy

Operational Policy
Policy Number: 417
Adopted: June 2026

Grays Harbor College complies with all provisions of Title 38 United States Code § 3679(e), as amended by the Veterans Benefits and Transition Act of 2018.

Effective for all academic terms beginning on or after August 1, 2019, any covered individual (students using Chapter 33 Post‑9/11 GI Bill® or Chapter 31 Veteran Readiness & Employment benefits) will be permitted to enroll, attend, and participate in courses while the College awaits tuition and fee payment from the U.S. Department of Veterans Affairs (VA).

Protections for Covered Individuals:

  • GHC will not prevent the student’s enrollment.
  • GHC will not assess late fees or penalties due to delayed VA payment.
  • GHC will not deny access to classes, libraries, or institutional services.
  • GHC will not require the student to secure alternative or additional funding.

These protections remain in effect until the earlier of: (1) the date payment from the VA is received, or (2) 90 days after GHC submits the student’s tuition and fee certification to the VA.

Student Requirements:

  • Submit a Certificate of Eligibility (COE) or equivalent document on or before the first day of the term.
  • Submit a request for certification to the School Certifying Official.
  • Provide additional documentation required for proper certification.

Point of Contact:
Financial Aid Program Specialist, Veteran School Certifying Official
Email: Veterans@ghc.edu
Phone: 360-538-4058

Policy Review History

Reviewed: N/A
Revised: N/A

Review and Revision refers to the College’s cyclical process for evaluating and updating all institutional policies and procedures. At minimum, each policy or procedure will undergo review once every five years to ensure accuracy, relevance, and alignment with current practices and regulatory requirements. If the scheduled review results in no changes, the date of that review will be recorded in the Reviewed field. If updates or edits are made, the date will be recorded in the Revised field. This process maintains transparency regarding the history of each policy or procedure and ensures the College remains responsive to evolving needs and standards.

Related Procedures

  • No related procedures