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Operational Policies and Administrative Procedures

100 - Board Policies

PolicyTitle
101The Legal Authority of the Board of Trustees and its Operating Procedures
101.01Procedure: Approval of Board Policies, Operational Policies, and Administrative Procedures
102Meetings of the Board of Trustees
103Ethical Standards and Conflicts of Interest
104Code of Ethics for the Board of Trustees
105Executive Administrator for the Board
106Vision, Mission, and College Priorities
107Naming of College Buildings
108Policy and Procedure Policy

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200 - Administration

PolicyTitle
200Executive Administrator for Personnel
201College Council
203Definition of an Administrator
205Academic Freedom
207Fund Raising in the Name of Grays Harbor College
208Public Records Policy
209Immigrant Rights and Non-Discrimination Policy

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300 - Instruction

PolicyTitle
301Degrees and Graduation Requirements
302Instruction, Instructional Council, Curriculum Approval
302.02Procedure: Class Scheduling
302.03Procedure: Diversity-Designated Courses
302.04Procedure: Textbook Selection
302.05Procedure: Faculty Office Hours
302.06Procedure: Grading
302.08Procedure: Credit Overload, Student
302.09Procedure: Field Trips, Faculty
303Approving and Discontinuing Degree Programs
306Ungraded Courses
307Grays Harbor College Library
307.02Procedure: Library Goals and Evaluation of Services
307.04Procedure: Library Collection Development
307.06Procedure: Library Collection Challenges and Intellectual Freedom
307.08Procedure: Circulation of Library Materials
307.10Procedure: Conduct in Library Facility
310Human Subjects Research
312Accreditation of Instructional Programs and Services
314Copyright
314.01Procedure: Copyright Procedures
316Advanced Placement International Baccalaureate Policy
317Transfer Rights and Responsibilities
318Reciprocity
319Credit for Prior Learning
319.01Procedure: Credit for Prior Learning
320Placement Reciprocity
320.01Procedure: Placement Reciprocity
321Credit Hour Policy
322Student Absences for Holidays of Faith and Conscience
322.01Procedure: Student Absences for Holidays of Faith and Conscience
323Academic Credit for Military Training
323.01Procedure: Veterans Transfer Credit
324Washington Reverse Articulation Program (WRAP)
325E-Learning (Including Online Learning and Hybrid Courses)
325.01Procedure: Competencies for Online Instructors
325.02Procedure: Hybrid Classes
325.04Procedure: Class Mergers
325.06Procedure: Regular and Substantive Interaction

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400 - Student Services / Activities

PolicyTitle
401Admissions Policy
402Student Involvement in Governance
402.01Procedure: Parking Regulations, Student
402.02Procedure: Club Advisors
402.03Procedure: Security at College Functions
402.04Procedure: Student Services Policy Revision Process
402.05Procedure: Invited Club Guests
403Federal Educational Rights and Privacy Act (FERPA)
403.01Procedure: Student Records
405Academic Standards
405.01Procedure: Academic Standards
406Title IX – Sexual Harassment and Non-Discrimination
406.01Procedure: Title IX Student Conduct Procedures
406.02Procedure: Title IX Grievance Procedure
406.03Procedure: Supplemental Title IX Employee Disciplinary Hearing Procedure
406.04Procedure: Grievance Procedure – Discrimination and Harassment
407Student Rights and Responsibilites
407.01Procedure: Notification of Convicted Sex Offender
407.02Procedure: Class Attendance
407.03Procedure: File Sharing – Technology-Related HEOA Compliance Plan
408Campus Speakers
409Budgeting for Student Activities
409.01Procedure: Financial Code for Service & Activities and Student Technology Fee
409.02Procedure: Student Activities, Bona Fide, Recognition
409.03Procedure: Financial Awards for Student Programs
410Standards of Progress for Financial Aid Recipients
410.01Procedure: Standards of Satisfactory Academic Progress for Financial Aid Recipients
411Alcohol / Substance Abuse Prevention
412Hazing
413Student Residency Status and Non-Resident Tuition Waivers
414Adult Basic Education, English As a Second Language, and GED Preparation Tuition Waiver
415Reasonable Accommodations
415.01Procedure: Reasonable Accommodations for Students
415.02Procedure: Service Animals of Campus
415.03Procedure: Protocol for Students with a Documented Medical Condition
416Athletics
416.01Procedure: Student Athlete Participation

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500 - Business and Non-Instructional

PolicyTitle
501Business Functions, Delegation of Authority
501.01Procedure: Refunds / Returns, Student Tuition and Fees
501.02Procedure: Delegation of Authority
501.03Procedure: Exceptional Faculty Funds – Award Amount
501.04Procedure: Contract Reporting
502Travel
502.01Procedure: Travel Guidelines
502.02Procedure: Travel Reimbursement
502.04Procedure: Travel Reimbursement for Prospective Employees
502.05Procedure: Vehicles, Driver Requirements
503Financial Management
503.01Procedure: Accounting and Budgeting
504Cash Control
504.01Procedure: Cash Management
504.02Procedure: Payment by Personal Check
506Property Management
506.01Procedure: Key Issue and Control
506.02Procedure: Equipment Control
506.04Procedure: Employee Liability
506.05Procedure: Maintenance and Repair
506.06Procedure: Room Assignment and Scheduling
506.08Procedure: Lost or Found Property
506.10Procedure: Property, Personal, On Campus
507Procurement
507.01Procedure: Purchasing Cards
507.02Procedure: Procurement of Goods and Services
507.03Procedure: Supplier Diversity Outreach
508Services, Student, Employee, Citizen
508.02Procedure: Emergency Medical Instructions
508.05Procedure: Custodial or Equipment Services
508.06Procedure: Parking, All Employees
509Vending on Campus
511Accounts Receivable
511.01Procedure: Accounts Receivable Procedures
512Business Enterprise Rental Rates
513Institutional Unemployment Compensation Rate
514Fee Waivers, Senior Citizens Audit
516Use of Facilities and Services
516.01Procedure: Requirements for Rental of College Facilities
516.02Procedure: Visitors, Children, Animals
516.03Procedure: Rules for Use of Campus as Public Forum
516.04Procedure: Posting Procedures
517Withholding Services for Outstanding Debts
518Sales of Goods and Services
519Safety on Campus
519.01Procedure: Fire / Evacuation Drills
519.02Procedure: Safety Committee
519.03Procedure: Hazard Communication Program, All Employee
520Coffee and Light Refreshments
522Textbook Sales
523Acquisition of Works of Art to the College
524Reporting of Loss or Suspected Loss of College Resources
525Management and Disposal of Hazardous Waste
525.01Procedure: Hazardous Waste and Materials Information and Training
525.02Procedure: Spill Response
525.03Procedure: Hazardous Waste Disposal
526Internal Control
529Strategic Space Use
530Financial Stability and Solvency

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600 - Faculty and All Personnel

PolicyTitle
600Personnel, All Employees: Qualifications, Employment, Evaluations
602Anti-Nepotism Policy, All Employees
603Recruiting and Hiring – All Permanent Employees
603.01Procedure: Selection of Faculty, Administrative and Other Exempt Personnel
603.02Procedure: Recruiting and Hiring
604Background Checks – All Staff
604.01Procedure: Background Checks of All College Staff
620Substance Abuse, All Employees
621Smoking/Tobacco Policy
622Preparation of Academic Calendar
623Suspended Operations
623.01Procedure: Suspended Operations
625Personnel Records
627Code of Ethics – All Employees
627.01Procedure: State Employee Misconduct Reporting (Whistleblower)
635Domestic Violence and the Workplace
635.01Procedure: Domestic Violence in the Workplace
639Complaint Procedure
640Leaves and Reporting
641Accomodation and Related Leaves
642Workplace Accommodations
651Employee Campus Weapons
656Remote and Flexible Work Hours
656.01Procedure: Remote Work and Flexible Work Hours
657College Holiday Policy
660Employee Professional Development and Tuition Payment
680Employee Separation
681Consideration for Re-Employment – Exempt Staff and Faculty
685Emeritus Status for Employees

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700 - Classified Personnel

PolicyTitle
701Classified Staff Development and Training
701.01Procedure: Staff Development and Training

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800 - Information Technology

PolicyTitle
800Acceptable Use of Electronic Resources
800.01Procedure: Telephone Service
802Mobile Device
803Electronic Signature
805Accessible Technology and Electronic Content
805.01Procedure: Accessible Technology and Electronic Content
806Print Management

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900 - Institutional Effectiveness & College Relations

PolicyTitle
901Survey Policy
901.01Procedure: Survey Procedure
902Media Relations Policy
902.01Procedure: General Procedures for Responding to the Media
902.02Procedure: College Emergency/Crisis Communication
902.03Procedure: Outreach to the Media
903Social Media Posting and Use Policy
903.01Procedure: Social Media
904Grants
904.01Procedure: Grant Development and Management Procedure for Sustaining Grants
904.02Procedure: Grant Development Procedure for Project Grants
904.03Procedure: Grant Management Procedure for Project Grants
905Appropriate Use of the College Brand
905.01Procedure: Use of the College Brand and Brand Components

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