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Procedure 415.03: Protocol for Students with a Documented Medical Condition

Administrative Procedure
Procedure Number: 415.03
Adopted: January 2013, February 2020

As required for all students requesting accommodations, students requesting accommodations who have a documented medical condition are required to complete an intake appointment with the Grays Harbor College (GHC) AccessAbility Services (AAS) Office.  They are required to provide current information from a health care professional prior to the beginning of each new school year, or more frequently if necessary, due to the nature of the condition. This information should include current medical status, medications and side effects, long term prognosis and current functional limitations for which academic accommodations at the college may be warranted.

GHC will not assume responsibility for the medical management of its students. Therefore, except as noted below, 9-1-1 will be called and emergency medical services will be requested for any student who has a medical episode necessitating emergency medical treatment. The expense of any transport by 9-1-1 medical personnel to the hospital will be the student’s responsibility.

The only exception to the above procedure is if the AAS office has on file a letter from the student’s health care professional stating that emergency medical treatment is not necessary during a medical episode and outlining how the student will manage the medical episode without medical assistance. Even in these circumstances, GHC reserves the right to request emergency medical assistance if it believes the student is in imminent danger.

GHC is not obligated to provide personal assistance to a student with a disability. Personal attendants or assistance and the cost of these services will be the responsibility of the student.

While GHC will make reasonable accommodations for students with a diagnosed disability, students who attend college are required to meet the essential requirements of each class, including attendance requirements.  Continual medical episodes that cause a disruption to the educational environment will be addressed by GHC, through the student Code of Conduct.

Procedure Review History

Reviewed: N/A
Revised: N/A

Review and Revision refers to the College’s cyclical process for evaluating and updating all institutional policies and procedures. At minimum, each policy or procedure will undergo review once every five years to ensure accuracy, relevance, and alignment with current practices and regulatory requirements. If the scheduled review results in no changes, the date of that review will be recorded in the Reviewed field. If updates or edits are made, the date will be recorded in the Revised field. This process maintains transparency regarding the history of each policy or procedure and ensures the College remains responsive to evolving needs and standards.