Property belonging to the State of Washington or the federal government should not be removed from campus, unless used in direct support of official or approved college activities. Library resource materials and media equipment which have been “checked out” from the Library are removed on a temporary basis. GHC Education Centers are extensions of the main campus and items located there are not considered removed from campus.
State property is not available for personal use by employees, nor is it to be loaned to individuals or groups off campus.
In compliance with Office of Financial Management (OFM) regulations, items considered small and attractive will be tagged at the time of purchase. Items and dollar thresholds are listed in the State Administrative & Accounting Manual (SAAM) manual 30.40.20.
In compliance with OFM regulations, assets to be capitalized will be tagged according to the dollar threshold listed in OFM SAAM manual 30.20.20.
College-owned technology equipment will be tagged as assets, regardless of funding source. Examples include computers, tablets, document cameras, printers, projectors, VR equipment, and interactive presentation systems. Mobile phones are excluded, as they are tracked through a separate inventory process. Each tagged device will also be entered into Grays Harbor College’s asset tracker database, maintained by Information Technology for inventory and replacement-cycle planning.
Any loss, theft, or inability to locate tagged equipment must be reported immediately to Information Technology and Campus Safety. IT will update the asset tracker, document the incident, and comply with OFM reporting requirements.
Items that are stored and/or used for approved off-campus activities for more than 30 days with an acquisition cost of $100 or more must be labeled with “Property of Grays Harbor College”.