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Procedure 800.01: Telephone Service

Administrative Procedure
Procedure Number: 800.01
Adopted: October 1970
  1.  All employed personnel should use the long distance phones for college business only.
  2. Students are not allowed to make long distance calls.
  3. All employed personnel should use SCAN for college business long distance calls. Part- time faculty members that have not been issued SCAN access codes may ask the switchboard operator to place SCAN calls.
  4. The following are exceptions to the above Item #C:
    1. If an employee needs to place long distance college business calls and is not on campus:
      1. The employee should use his/her special SCAN PLUS calling card if one has been issued, or
      2. If the employee does not have a SCAN PLUS calling card, he/she should report the call to the Business Office for reimbursement.
      3. If traveling throughout the state for college business, calls made to the main campus during business hours should be made through the 800 number rather than with the calling card.
    2. An employee should not accept a collect call.
  5. All SCAN calls are charged by the minute. Therefore, telephone conversations should be kept as brief as possible within the context of the business being conducted.

Procedure Review History

Reviewed: N/A
Revised: August 1975, January 1995, March 2001, April 2006, March 2020, September 2020

Review and Revision refers to the College’s cyclical process for evaluating and updating all institutional policies and procedures. At minimum, each policy or procedure will undergo review once every five years to ensure accuracy, relevance, and alignment with current practices and regulatory requirements. If the scheduled review results in no changes, the date of that review will be recorded in the Reviewed field. If updates or edits are made, the date will be recorded in the Revised field. This process maintains transparency regarding the history of each policy or procedure and ensures the College remains responsive to evolving needs and standards.

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