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Policy 403: Federal Educational Rights and Privacy Act (FERPA)

Operational Policy
Policy Number: 403
Adopted: August 1975

The Federal Educational Rights and Privacy Act (FERPA) of 1974 identifies the rights of students and their families with respect to student educational records kept by institutions as part of the requirements of FERPA.  Grays Harbor College recognizes these rights and has developed guidelines and administrative procedures to ensure that the confidentiality of student educational records is consistent with the Family Educational Rights and Privacy Act of 1974, as amended, 20 U.S.C. 1232g.

This policy on confidentiality of student records ensures that student record information, including grades, course schedule, and academic progress remains private for all students.

The President of the College is responsible for establishing any other guidelines regarding student records and documents consistent with this act.

Policy Review History

Reviewed: April 2006, February 2020, December 2025
Revised: June 1999

Review and Revision refers to the College’s cyclical process for evaluating and updating all institutional policies and procedures. At minimum, each policy or procedure will undergo review once every five years to ensure accuracy, relevance, and alignment with current practices and regulatory requirements. If the scheduled review results in no changes, the date of that review will be recorded in the Reviewed field. If updates or edits are made, the date will be recorded in the Revised field. This process maintains transparency regarding the history of each policy or procedure and ensures the College remains responsive to evolving needs and standards.

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