Office Assistant - IECR

Summary Job Description

The Institutional Effectiveness & College Relation Office Assistant position offers the opportunity to gain hands-on experience marketing, public relations, and administrative work.  This role involves creating content for social media, capturing events on camera, designing materials, assisting with reports, and performing administrative tasks like proofreading, data entry, filing, and organizing office materials.  The position will also have the opportunity to learn about the organizational functions of the College and assist in detailed organizational projects such as cataloging assessment, archiving items of historic significance, and organizing/archiving other college artifacts.  The position will report to the Director of marketing and College Relations and will work collaboratively with the entire IE&CR Team.

Typical Duties

• Photograph campus events and programs
• Design marketing materials like flyers and social media posts
• Organize and archive College artifacts, historic documents, and other items of historic significance
• Conduct web-based research
• Assist in the preparation and/or editing of documents, reports, and marketing material
• Proofread documents, perform data entry and perform other office duties including but not limited to note-taking, copying, and scanning of documents, and filing and organizing office materials.
• Assist with the distribution, tracking, collection, and analysis of surveys
• Prepare PowerPoint presentations as well as charts and graphs

Qualifications

• Maintain a cumulative GPA of 2.5 or higher
• Strong written communication skills
• Interest in social media, photography, writing, local history, and/or design
• Desire to engage with fellow students on campus (attending and photgraphing events, conducting student/alumni interviews)
• Strong organizational skills including the ability to create structure for tracking key documents/materials and filing
• Ability to interact productively with diverse individuals in an office environment
• Ability to maintain confidentiality

Preferred Skills and Abilities

• Demonstrated ability to work in MS Office including Excel and PowerPoint
• Basic understanding of graphic design tools like Canva
• Photography experience