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Operational Policies and Administrative Procedures

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Section 100 – Board Policies

Title Policy
101 The Legal Authority of the Board of Trustees and its Operating Principles

101.01 Procedure: Approval of Board Policies and Administrative
102 Meeting of the Board of Trustees
103 Ethical Standards and Conflicts of Interest
104 Code of Ethics for the Board of Trustees
105 Executive Administrator for the Board
106 Vision, Mission, and College Priorities
107 Naming of College Buildings
108 Policy and Procedure Policy

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Section 200 – Administration

Title Policy
200 Executive Administrator for Personnel
201 College Council
203 Definition of an Administrator
205 Academic Freedom
207 Fund Raising in the Name of Grays Harbor College
208 Public Records
209 Immigrant Rights & Non-Discrimination Policy

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Section 300 – Instruction

Title Policy
301 Degrees and Graduation Requirements
302 Instruction, Instructional Council, and Executive Administrator

302.02 Procedure: Class Scheduling
302.03 Procedure: Diversity-Designated Courses
302.04 Procedure: Textbook Selection
302.05 Procedure: Hours, Faculty, Office, and Instructional
302.06 Procedure: Grading
302.07 Procedure: Private Lessons for Music Majors
302.08 Procedure: Credit Overload, Student
302.09 Procedure: Field Trips, Faculty
303 Approving and Discontinuing Degree Programs
306 Ungraded Courses
307 Grays Harbor College Library

307.02 Procedure: Library Goals and Evaluation of Services
307.04 Procedure: Library Collection Development
307.06 Procedure: Library Collection Challenges and Intellectual Freedom
307.08 Procedure: Circulation of Library Materials
307.10 Procedure: Conduct in Library Facility
310 Human Subjects Research
312 Accreditation of Instructional Programs and Services
314 Copyright

314.01 Procedure: Copyright
316 Advanced Placement International Baccalaureate Policy
317 Transfer Rights and Responsibilities
318 Reciprocity
319 Credit for Prior Learning

319.01 Procedure: Credit for Prior Learning
320 Placement Reciprocity

320.01 Procedure: Placement Reciprocity
321 Credit Hour Policy
322 Student Absences for Holidays of Faith and Conscience

322.01 Procedure: Student Absences for Holidays of Faith and Conscience
323 Veterans Transfer Credit

323.01 Procedure: Veterans Transfer Credit
324 Washington Reverse Articulation Program (WRAP)
325 E-Learning (Including Online Learning and Hybrid Courses)

325.01 Procedure: Competencies for Online Instructors
325.02 Procedure: Hybrid Classes
325.04 Procedure: Class Mergers
325.06 Procedure: Regular and Substantive Interaction

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Section 400 – Student Services / Activities

 

Title Policy
401 Admissions
402 Student Involvement in Governance

402.01 Procedure: Parking Regulations, Student
402.02 Procedure: Club Advisors
402.03 Procedure: Security at College Functions
402.04 Procedure: Student Services Council
402.05 Procedure: Invited Club Guests
403 Federal Educational Right and Privacy Act (FERPA)

403.01 Procedure: Student Records
405 Scholastic Standards

405.01 Procedure: Scholastic Standards
406 Title IX – Sexual Harassment and Non-Discrimination

406.01 Procedure: Title IX Student Conduct Procedures
406.02 Procedure: Title IX Grievance Procedure
406.03 Procedure: Supplemental Title IX Employee Disciplinary Hearing Procedure
406.04 Procedure: Grievance Procedure – Discrimination and Harassment
407 Student Rights and Responsibilities

407.01 Procedure: Notification of Convicted Sexual Offender
407.02 Procedure: Class Attendance
407.03 Procedure: File-Sharing; Technology-Related HEOA Compliance Plan
408 Campus Speakers
409 Budget for Student Activities

409.01 Procedure: Financial Procedure for the Associated Students of Grays Harbor College
409.02 Procedure: Student Activities, Budgeting for Student Programs
409.03 Procedure: Financial Awards for Student Activities
410 Standards for Progress for Financial Aid Recipients

410.01 Procedure: Standards of Satisfactory Academic Progress for Financial Aid Recipients
411 Alcohol/Substance Abuse Prevention Program
412 Hazing
413 Student Residency Status and Non-Resident Tuition Waivers
414 Basic Skills Tuition Waiver
415

 

 Reasonable Accommodations for Students

415.01 Procedure: Reasonable Accommodations for Students
415.02 Procedure: Service Animals on Campus
415.03  Procedure: Protocol for Students with a Documented Medical Condition
416 Grays Harbor College Athletics Program

 416.01  Procedure: Athletics

 

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Section 500 – Business and Non-Instructional

Title Policy
501 Business Functions, Delegation of Authority

501.01 Procedure: Refunds, Student Tuition and Fees
501.02 Procedure: Delegation of Authority
501.03 Procedure: Exceptional Faculty Awards – Award Amount
501.04 Procedure: Contract Reporting
502 Travel

502.01 Procedure: Travel Guidelines
502.02 Procedure: Travel Reimbursement
502.04 Procedure: Transportation Reimbursement for Prospective Employees
502.05 Procedure: Vehicles, Driver Requirements
503 Financial Management

503.01 Procedure: Accounting and Budgeting
504 Cash Control

504.01 Procedure: Cash Management
504.02 Procedure: Payment by Personal Check
506 Property Management

506.01 Procedure: Keys, Building
506.02 Procedure: Equipment Control
506.04 Procedure: Employee Liability
506.05 Procedure: Maintenance and Repair
506.06 Procedure: Room Assignment and Scheduling
506.08 Procedure: Lost or Found Property
506.10 Procedure: Property, Personal, on Campus
507 Purchasing

507.01 Procedure: Purchasing Cards
507.02 Procedure: Procurement of Goods and Services
507.03 Procedure: Supplier Diversity Outreach
508 Services, Student, Employee, Citizen

508.02 Procedure: Emergency Medical Instructions
508.05 Procedure: Custodial or Equipment Services
508.06 Procedure: Parking, All Employees
509 Vending on Campus
511 Accounts Receivable

511.01 Procedure: Accounts Receivable
512 Business Enterprise Rental Rates
513 Institutional Unemployment Compensation Rate
514 Fee Waivers, Senior Citizens
516 Use of Facilities and Services

516.01 Procedure: Requirements for use of College Facilities
516.02 Procedure: Visitors, Children, Animals
516.03 Procedure: Rules for Use of Campus as Public Forums
516.04 Procedure: Posting Procedures
517 Withholding Services for Outstanding Debts
518 Sales of Goods and Services
519 Safety on Campus

519.01 Procedure: Fire/Evacuation Drills
519.02 Procedure: Safety Committee
519.03 Procedure: Hazard Communication Program, All Employees
520 Coffee and Light Refreshment Policy
522 Textbook Sales
523 Acquisition of Works of Art to the College
524 Reporting of Loss or Suspected Loss of College Resources
525 Management and Disposal of Hazardous Wastes

525.01 Procedure: Hazardous Waste and Materials Information and Training
525.02 Procedure: Spill Response
525.03 Procedure: Hazardous Waste Disposal
526 Internal Control
529 Strategic Space Use
530 Financial Stability and Solvency

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Section 600 – Faculty and All Personnel

Title Policy
600 Personnel, All Employees: Qualifications, Employment, Evaluations
602 Anti-Nepotism Policy, All Employees
603 Recruiting and Hiring

603.1 Procedure: Selection of Faculty, Administrative Personnel and Other Exempt
603.2 Procedure: Recruiting and Hiring
604 Background Checks, All Staff

604.1 Procedure: Background Checks of All College Staff
620 Substance Abuse, All Employees
621 Smoking/Tobacco Policy
622 Preparation of Academic Calendar
623 Suspended Operations

623.1 Procedure: Suspended Operations
625 Personnel Records
627 Code of Ethics, All Employees

627.1 Procedure: State Employee Misconduct, Reporting (Whistleblower), All Employees
635 Domestic Violence and the Workplace

635.1 Procedure: Domestic Violence in the Workplace
638 Employee Campus Weapons
639 Complaint Procedure
640 Leaves and Reporting
641 Accommodation and Related Leaves
642 Workplace Accommodation
656 Remote and Flexible Work Hours

656.01 Procedure: Remote Work and Flexible Work Hours
657 College Holidays
660 Employee Professional Development and Tuition Payment
665 Professional Organizations, Faculty and Other Exempt

665.1 Procedure: Professional Organizations, Faculty and Other Exempt
680 Employee Separation
681 Consideration of Re-Employment – Exempt and Faculty
685 Emeritus Status for Employees

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Section 700 – Classified Personnel

Title Policy
701 Classified Staff Development and Training

701.01 Procedure: Classified Staff Development and Training

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Section 800 – Information Technology

Title Policy
800 Acceptable Use of Electronic Resources

800.01 Procedure: Telephone Service
802 Mobile Devices
803 Electronic Signature
805 Accessible Technology and Electronic Content

805.01 Procedure: Accessible Technology and Electronic Content
806 Print Management

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Section 900 – Institutional Effectiveness & College Relations

Title Policy
901 Survey Policy

901.01 Survey Procedure
902 Media Policy

902.01 General Media Procedures
902.02 College Emergency and Crisis Information
902.03 Outreach to the Media
903 Social Media Policy

903.01 Social Media Procedure
904 Grants

904.01 Grant Development and Management Procedure for Sustaining Grants
904.02 Grant Development Procedure for Project Grants
904.03 Grant Management Procedure for Project Grants
905 Appropriate Use of the College Brand

 

905.01 Use of the College Brand and Brand Components

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