Operational Policies and Administrative Procedures

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Section 100 - Board Policies

Title Policy
101

The Legal Authority of the Board of Trustees and its Operating Principles

101.01 Procedure: Approval of Board Policies and Administrative
102 Meeting of the Board of Trustees
103 Ethical Standards and Conflicts of Interest
104 Code of Ethics for the Board of Trustees
105 Executive Administrator for the Board
106 Vision, Mission, and College Priorities
107

Naming of College Buildings
108

Policy and Procedure Policy

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Section 200 - Administration

Title Policy
200 Executive Administrator for Personnel
201 College Council
203 Definition of an Administrator
205 Academic Freedom
207 Fund Raising in the Name of Grays Harbor College
208 Public Records
209 Immigrant Rights & Non-Discrimination Policy

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Section 300 - Instruction

Title Policy
301 Degrees and Graduation Requirements
302

Instruction, Instructional Council, and Executive Administrator

302.02 Procedure: Class Scheduling
302.03 Procedure: Diversity-Designated Courses
302.04 Procedure: Textbook Selection
302.05 Procedure: Hours, Faculty, Office, and Instructional
302.06 Procedure: Grading
302.07 Procedure: Private Lessons for Music Majors
302.08 Procedure: Credit Overload, Student
302.09 Procedure: Field Trips, Faculty
303

Approving and Discontinuing Degree Programs
306 Ungraded Courses
307

Grays Harbor College Library

307.02 Procedure: Library Goals and Evaluation of Services
307.04 Procedure: Library Collection Development
307.06 Procedure: Library Collection Challenges and Intellectual Freedom
307.08 Procedure: Circulation of Library Materials
307.10 Procedure: Conduct in Library Facility
310

Human Subjects Research
312 Accreditation of Instructional Programs and Services
314

Copyright

314.01 Procedure: Copyright
316

Advanced Placement International Baccalaureate Policy
317 Transfer Rights and Responsibilities
318 Reciprocity
319

Credit for Prior Learning

319.01 Procedure: Credit for Prior Learning
320

Placement Reciprocity

320.01 Procedure: Placement Reciprocity
321 Credit Hour Policy
322

Student Absences for Holidays of Faith and Conscience

322.01 Procedure: Student Absences for Holidays of Faith and Conscience
323

Veterans Transfer Credit

323.01 Procedure: Veterans Transfer Credit
324 Washington Reverse Articulation Program (WRAP)
325

E-Learning (Including Online Learning and Hybrid Courses)

325.01 Procedure: Competencies for Online Instructors
325.02 Procedure: Hybrid Classes
325.04 Procedure: Class Mergers
325.06 Procedure: Regular and Substantive Interaction

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Section 400 - Student Services / Activities

Title Policy
401 Admissions
402

Student Involvement in Governance

402.01 Procedure: Parking Regulations, Student
402.02 Procedure: Club Advisors
402.03 Procedure: Security at College Functions
402.04 Procedure: Student Services Council
402.05 Procedure: Invited Club Guests
403

Student Education Records

403.01 Procedure: Student Records
405

Scholastic Standards

405.01 Procedure: Scholastic Standards
406

Title IX - Sexual Harassment and Non-Discrimination

406.01 Procedure: Title IX Student Conduct Procedures
406.02 Procedure: Title IX Grievance Procedure
406.03 Procedure: Supplemental Title IX Employee Disciplinary Hearing Procedure
406.04 Procedure: Grievance Procedure - Discrimination and Harassment
407

Student Rights and Responsibilities

407.01 Procedure: Notification of Convicted Sexual Offender
407.02 Procedure: Class Attendance
407.03 Procedure: File-Sharing; Technology-Related HEOA Compliance Plan
408 Campus Speakers
409

Budget for Student Activities

409.01 Procedure: Financial Procedure for the Associated Students of Grays Harbor College
409.02 Procedure: Student Activities, Budgeting for Student Programs
409.03 Procedure: Financial Awards for Student Activities
410

Standards for Progress for Financial Aid Recipients

410.01 Procedure: Standards of Satisfactory Academic Progress for Financial Aid Recipients
411 Alcohol/Substance Abuse Prevention Program
412 Hazing
413 Student Residency Status and Non-Resident Tuition Waivers
414 Basic Skills Tuition Waiver

415

 

Reasonable Accommodations for Students

415.01 Procedure: Reasonable Accommodations for Students
415.02 Procedure: Service Animals on Campus
415.03  Procedure: Protocol for Students with a Documented Medical Condition
416

Grays Harbor College Athletics Program

 416.01  Procedure: Athletics

 

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Section 500 - Business and Non-Instructional

Title Policy
501

Business Functions, Delegation of Authority

501.01 Procedure: Refunds, Student Tuition and Fees
501.02 Procedure: Delegation of Authority

501.03

 Procedure: Exceptional Faculty Awards - Award Amount
501.04 Procedure: Contract Reporting
502

Travel

502.01 Procedure: Travel Guidelines
502.02 Procedure: Travel Reimbursement
502.04 Procedure: Transportation Reimbursement for Prospective Employees
502.05 Procedure: Vehicles, Driver Requirements
503

Financial Management

503.01 Procedure: Accounting and Budgeting 
504

Cash Control

504.01 Procedure: Cash Management
504.02 Procedure: Payment by Personal Check
506

Property Management

506.01 Procedure: Keys, Building
506.02 Procedure: Equipment Control
506.04 Procedure: Faculty Liability
506.05 Procedure: Maintenance and Repair
506.06 Procedure: Room Assignment and Scheduling
506.08 Procedure: Lost or Found Property
506.10 Procedure: Property, Personal, on Campus
507

Purchasing

507.01 Procedure: Purchasing Cards
507.02 Procedure: Procurement of Goods and Services
507.03 Procedure: Supplier Diversity Outreach
508

Services, Student, Employee, Citizen

508.02 Procedure: Emergency Medical Instructions
508.05 Procedure: Custodial or Equipment Services
508.06 Procedure: Parking, All Employees
509 Vending on Campus
511

Accounts Receivable

511.01 Procedure: Accounts Receivable
512 Business Enterprise Rental Rates
513 Institutional Unemployment Compensation Rate
514 Fee Waivers, Senior Citizens
516

Use of Facilities and Services

516.01 Procedure: Requirements for use of College Facilities
516.02 Procedure: Visitors, Children, Animals
516.03 Procedure: Rules for Use of Campus as Public Forums
516.04

Procedure: Posting Procedures
517 Withholding Services for Outstanding Debts
518 Sales of Goods and Services
519

Safety on Campus

519.01 Procedure: Fire/Evacuation Drills
519.02 Procedure: Safety Committee
519.03 Procedure: Hazard Communication Program, All Employees
520 Coffee and Light Refreshment Policy
522 Textbook Sales
523 Acquisition of Works of Art to the College
524 Reporting of Loss or Suspected Loss of College Resources
525

Management and Disposal of Hazardous Wastes

525.01 Procedure: Hazardous Waste and Materials Information and Training
525.02 Procedure: Spill Response
525.03 Procedure: Hazardous Waste Disposal
526 Internal Control
529 Strategic Space Use
530 Financial Stability and Solvency

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Section 600 - Faculty and All Personnel

Title Policy

600

Personnel, All Employees: Qualifications, Employment, Evaluations

602

Anti-Nepotism Policy, All Employees

603

Recruiting and Hiring

603.1

Procedure: Selection of Faculty, Administrative Personnel and Other Exempt

603.2

Procedure: Recruiting and Hiring

604

Background Checks, All Staff

604.1

Procedure: Background Checks of All College Staff

620

Substance Abuse, All Employees

621

Smoking/Tobacco Policy

622

Preparation of Academic Calendar

623

Suspended Operations

623.1

Procedure: Suspended Operations

625

Personnel Records

627

Code of Ethics, All Employees

627.1

Procedure: State Employee Misconduct, Reporting (Whistleblower), All Employees

635

Domestic Violence and the Workplace

635.1

Procedure: Domestic Violence in the Workplace
638 Employee Campus Weapons

639

Complaint Procedure

640

Leaves and Reporting

641

Accommodation and Related Leaves

642

Workplace Accommodation
656

Remote and Flexible Work Hours

656.01 Procedure: Remote Work and Flexible Work Hours

657

College Holidays

660

Employee Professional Development and Tuition Payment

665

Professional Organizations, Faculty and Other Exempt

665.1

Procedure: Professional Organizations, Faculty and Other Exempt

680

Employee Separation

681

Consideration of Re-Employment - Exempt and Faculty

685

Emeritus Status for Employees

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Section 700 - Classified Personnel

Title Policy
701

Classified Staff Development and Training

701.01 Procedure: Classified Staff Development and Training

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Section 800 - Information Technology

Title Policy
800

Acceptable Use of Electronic Resources

800.01 Procedure: Telephone Service
802 Mobile Devices
803 Electronic Signature
805

Accessible Technology and Electronic Content

805.01 Procedure: Accessible Technology and Electronic Content
806

Print Management

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Section 900 – Institutional Effectiveness & College Relations

Title Policy
901

Survey Policy

901.01

 Survey Procedure
902

Media Policy

902.01

 General Media Procedures
902.02 College Emergency and Crisis Information
902.03 Outreach to the Media

903

Social Media Policy

903.01

 Social Media Procedure

904

Grants

904.01

 Grant Development and Management Procedure for Sustaining Grants

904.02

 Grant Development Procedure for Project Grants

904.03

Grant Management Procedure for Project Grants

905

Appropriate Use of the College Brand

 

905.01

Use of the College Brand and Brand Components

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